CAQ: Power Management Systems

  • Registering documents by authorized persons,
  • The possibility of defining access rights to documents at various levels (review, providing opinions, approval, modification),
  • Automatically generated reminders sent by e-mail or placed in an information table, reminding employees of actions regarding documents, e.g. review, providing opinions, or approval reminder,
  • Automatic distribution of a document based on granted authority in the appropriate time and for the appropriate persons,
  • Control over versions of documentation – if a new version of a document is binding, the old, outdated version is automatically moved to archives,
  • Automatically generated sheet of changes,
  • Event journal for each document – complete information on who became acquainted with a given document, and when,
  • User-friendly report creator which enables the independent and versatile creation of various registers and reports connected with documents stored in the database,
  • Full-text and multithread documentation search,
  • The supervision over document printouts – printing documents exclusively by the authorized persons and in a determined number, the possibility of identifying a printout with a document in the system,
  • The possibility of notifying that a new document is needed or that there are proposals for changes to an existing document.


  • Reducing the costs of employees’ work necessary to maintain documentation,
  • Facilitating the process of creation and document legislation,
  • All documents are placed in their appropriate places timely, and are available exclusively to authorized persons,
  • All authorized employees work with binding documentation – among other things, they use binding procedures, send current offers with current price lists, and, through reminders of the periodic review of a document, the system reminds the user of the necessity to update tender documentation, permits, guarantees, licenses, etc.
  • All employees are automatically informed about each change in documentation,
  • All documents are in one place; no need to store local copies of documents – documents become the property of the company, not of the employee,
  • Order, and quick access to documentation, shortening the time of calling up an appropriate document to a few seconds,
  • Reducing the costs of paper documentation storage (paper costs, the costs of operating office equipment, the costs of office space and the costs of the employee’s work),
  • Defined document templates facilitate the edition of new documents, in particular by new employees,
  • The control of document versions, both in electronic and paper form.





  • The possibility of effective planning and carrying out audits - automatically created audit schedule; during audit planning the possibility of using a knowledge base created during earlier audits (objectives, area, questions, non-compliances, action effectiveness),
  • Authorized access of users to the audit process within a framework of granted authority,
  • Automation of audit plan creation, helping lists of selection: internal auditors, audited objectives, questions, etc.,
  • Creating lists of questions on the basis of the indicated area of an audit in accordance with the process, organizational unit or another defined scope,
  • Carrying out an audit, recording answers, evidence, and conclusions from the audit in electronic form,
  • The possibility of attaching evidence in the form of various files, such as scanned documents or photos,
  • Automatically generated reminders to the persons concerned, of actions connected with the audit,
  • Automatically generated information about the audit for the persons concerned,
  • Automatically generated report on the audit,
  • The cooperation with other models of the NND Integrum such as documents or processes,
  • The possibility of notifying non-compliance or observations made during the audit to the module that supervises non-compliance and actions,
  • The user-friendly report creator which enables the independent and versatile creation of registers and reports, and the implementation analysis of audit results.



  • Time-saving through quick and efficient audit planning,
  • Significant improvement of the audit process and the increase of work discipline through maintaining complete supervision over audit timeliness,
  • Complete data from all audits collected in one, central database,
  • The possibility of passing on information and data concerning the audit directly to the application from any computer either on the external or internal network,
  • The objective assessment of processes, organizational units and the company as a whole,
  • IT tools providing data that constitute the basis of the management system improvement.





  • Authorized access to particular processes – protection against unauthorized modifications,
  • The possibility of creating many levels of processes – from the main processes, through sub-processes, up to individual actions and activities,
  • The possibility of defining information about processes such as: input and output data, process properties, participants, documents, forms, etc.,
  • The possibility of defining and presenting process indicators and measures,
  • The integration with applications that are included in NND INTEGRUM and with other external information systems of e.g. the ERP class,
  • The possibility of exporting the process map – with complete control over print view,
  • Sophisticated graphic editor that allows a process outline in accordance with earlier assumptions,
  • Easy and quick drawing of graphic charts in a user-friendly tool.



  • Shortening the time necessary for creation, presentation, distribution and analysis of processes,
  • The possibility of remote work of many users - drawing process maps by owners/ process leaders while collaborating remotely with a consultant or project leader,
  • Facilitating the navigation of the process structure of the organization and reaching important and binding information,
  • An excellent tool that assists the continuous improvement of business processes in each organization.





  • Conducting electronic records and managing a suppliers database, generating orders that are automatically sent to the supplier and maintaining contacts with suppliers regarding purchases, the electronic assessment of cooperation with suppliers, and realized deliveries,
  • The possibility of conducting multilevel and multithread assessment (quantitative, qualitative, comparative, in terms of the range of products),
  • Automatically created ratings (a self-updating list of qualified suppliers),
  • A quick search for suppliers in terms of the range of products, orders and conducted assessments,
  • Mechanisms of automatic updates on contacting data with suppliers,
  • The possibility of transparently tracing the history of orders sent to suppliers,
  • The possibility of the cooperation (exchanging data) with other IT tools of ERP, MRP class, etc., used in the company.

  • Accurate decisions concerning the choice of suppliers based on automatically updating lists of qualified suppliers,
  • A central database – all information concerning the suppliers gathered in one place,
  • Product quality improvement due to a proper selection of suppliers, ensuring collaboration only with the best suppliers,
  • Limiting the time spent on contacting the supplier – automation of contacts, eliminating mistakes,
  • Facilitating the supplier assessment process, the transparency and objectivity of supplier choice.




  • Each tool has its own electronic tool file (the possibility of writing many data),
  • The possibility of defining many glossaries determining characteristic data, such as: type, producer, acceptance and use status, permanent mistakes, working conditions, etc.,
  • The possibility of determining employees groups that have access to particular files,
  • The possibility of dividing tools into groups with respect to the use, locations, types, forms of supervision, etc.,
  • The possibility of recording all defects and repairs of a given tool,
  • The possibility of recording many forms of external supervision, such as: legalization, calibration, reviews, etc.,
  • The automatic notification of persons concerned of the necessity to perform the next supervising activity (legalization, calibration, review, inspection, etc.),
  • The possibility of adding attachments to tool files, such as: operating manuals, system documents, photos, scanned certificates of legalizations, calibrations, etc.,
  • The possibility of recording data concerning tool check-ups, and the automatic calculation of its results,
  • Presenting in the form of diagrams, trends of particular characteristics of a tool,
  • The possibility of cooperation with external devices, such as barcode readers, which speeds up tool identification.


  • The central database of controlling and measuring tools, and, as a result, all tool files in one place in the company, eliminating the need for local tool databases,
  • Information about tools becomes the property of the company, not of employees,
  • Shortened time of reaching a relevant file,
  • No admittance to tools that do not have a current certificate of legalization, calibration, check-up, or inspection,
  • Eliminating delays connected with sending tools to external institutions for their certification,
  • Reducing or even eliminating paper documents in company archives (all files, protocols and certificates are in the electronic form, and as a result are easily accessible),
  • Full control over the process of internal tool assessment, together with a visualization of the result.




System NND Tools Management gives the best solution to the problems which arise regarding company assets administration under globalization and conglomerate mergers. First of all, a company means: people. But there is also no doubt that the company operations depend on assets. It becomes very difficult to supervise the company inventory in case of multiple locations of business units, with hundreds of kilometers’ distance between. Additionally, fixed assets may be assigned to many users, which makes the problem more complicated, especially when they change locations during the year. This may cause fraud and extra costs for employers. Through the advanced authorizing, system NND Tools Management allows the creation of customized employee groups with predetermined card files authorization rights. As a supplement to this function, assets can be divided into ranges regarding kinds of usage, location, type, supervision character, etc.


  • The central data base is accessible from multiple locations,
  • The usage of tools, machinery or vehicles without proper valid certificates is not permitted,
  • Generated warnings of overdue terms of legalization, standardization, calibration or inspection,
  • No delays in sending items to an external certifying institution,
  • Quick item localization,
  • Full control over fixed assets,
  • Access of authorized personnel to the history of lending, warehouse, specific assets or the history of user activity.


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  • The possibility of completing electronic cards of non-compliances, observations, and complaints,
  • The possibility of assigning and planning task realization paths (e.g. improving, preventing, or correcting),
  • Creating workflow – granting authority and designating the persons responsible for particular stages of action realization,
  • Automatically generated reminders informing employees about the realization of particular stages of actions,
  • Automatically generated feedback from employees on their performance of assigned tasks,
  • Automatic reminder of delays informing the persons concerned,
  • The possibility of printing reports on conducted repair and improvements,
  • The assessment of accuracy and efficiency of past actions,
  • Duration control of the realization of particular actions,
  • Quick searches for non-compliances, actions, or complaints,
  • User-friendly report creator, which enables the independent and versatile creation of registers, statistics, and data analysis.



  • Complete records and supervision over any irregularities and observations,
  • Efficient flow of information about necessary actions,
  • Shortening the duration of correcting and improving actions in the Management System,
  • One coherent data base for the Management System that is the basis for comprehensive analysis,
  • The possibility to create reports dedicated to persons responsible for removing non-compliance,
  • Developed tools used to put claims in order.



The NND Defect system is used for recoding and managing defects and emergencies which may occur at the workplace. This tool will help your Organization to maintain the process of production or services. It will allow you to have quick access to the information about the occurrence of a given defect and, as a result, you will able to take immediate repair actions. It will also let you plan periodic inspections, have access to the full history of repair actions and analyze the weak points of each process. Reporting a defect takes place through an interactive form in the NND Defect system. It includes all relevant information about the defect and subsequent annotations made by persons involved in the process of the defect removal. In metrics you can add attachments in various formats, e.g. photos, scanned documents or drawings needed for better documentation of an event. Moreover, in the case of each reported defect, it is possible to monitor the event journal that registers each entry in metrics with a precision down to a second.


  • Complete records and management of all defects and emergencies,
  • Increased control over production or services in a given organization,
  • Quick notification of relevant repair services,
  • Complete history of entries connected with the defect occurrence and reaction to this event,
  • Adding attachments in various formats (photos, documents, drawings),
  • Quantitative and qualitative reporting on registered defects.




If you want to learn more about NND INTEGRUM – please, contact us