DMS: Electronic workflow

		FUNCTIONS: Defining types of received documents (the formats which register documents, circulation templates, standard authorization), Automatic registration of documents in the system using the scanner, The drag-and-drop method which allows defining a path of information circulation for particular types of documents (workflow) in a graphic and easy way, The possibility of defining so-called authorization templates which allow you to determine the standard circulation of documents, Finding any document within a few seconds, e.g. through a binder tree, find and select tool, quick search, etc., Archiving documents, quick and easy access to archival documents, The possibility of grouping documents according to their cases, projects, groups, Automatic creation of registers: a register of the received and sent documents, a register of cases, and a subject file index, etc., Control and supervision over time spent on approvals, reviews and opinions, The possibility of cooperation with external software, e.g. the financial and accounting system in the case of invoices or the ERP system in the case of commissions or orders. BENEFITS: All documents are in due time in their proper place and are available only to authorized persons, All employees are automatically informed about each new document that concerns them, Employees know how much time they have to complete their tasks and they are informed about delays, A complete document history regarding its circulation and information on who kept the document and for how long, All documents in one place, no need to store local copies – documents become the property of the company, not the employee, Order in, and quick access to documentation, shortening the time of reaching an appropriate document to a few seconds, Reducing the costs of storing paper documentation (paper costs, the costs of operating office equipment, the costs of office space and the costs of your employees’ work).

		FUNCTIONS: Registering documents by authorized persons, The possibility of defining access rights to documents at various levels (for review, providing opinions, approval, modification), Automatically generated reminders sent by e-mail or placed in an information table, reminding employees of actions regarding documents, e.g. review, providing opinions or approval reminders, Automatic distribution of a document based on granted authority in appropriate time and for appropriate persons, The control over versions of documentation – if a new version of a document is binding, the old, outdated version is automatically moved to archives, Automatically generated alteration reports, Event journal for each document – complete information on who became acquainted with a given document and when, etc., A user-friendly report creator which enables the independent and versatile creation of various registers and reports connected with documents stored in the database, Full-text and multithread documentation search, The supervision over document printouts – printing documents exclusively by authorized persons and in a determined number, the possibility of identifying a printout with a document in the system, The possibility of notifying that a new document is needed or that there are proposals of changes to the existing document. BENEFITS: Reducing the costs of employees’ work necessary to maintain documentation, Facilitating the process of creation and document legislation, All documents are in due time placed in their appropriate places and are available exclusively for authorized persons, All authorized employees work with current documentation – among other things, they use up-to-date procedures, send current offers with current price lists, and through reminders of the periodic review of a document, the system reminds you of the necessity to update tender documentation, permits, guarantees, licenses, etc., All employees are automatically informed about each change in documentation, All documents are in one place; no need to store local copies of documents – documents become the property of the company not of the employee, Order in, and quick access to documentation, shortening the time needed to reach an appropriate document to a few seconds, Reducing the costs of paper documentation storage (paper costs, the costs of operating office equipment, the costs of office space and the costs of the employee’s work), Defined document templates facilitate the edition of new documents, in particular by new employees, The control over document versions, both in the electronic and paper form.

		FUNCTIONS: User-friendly and easy to operate designer of electronic templates, Aligning fields by means of the drag-and-drop method, A wide range of possibilities of formatting the form style, Defining form tabs, Aligning controls, Assigning fields from the database, Defining control functions, Easy definition of the circulation path, the authorized persons, the way and form of their notification, The possibility of the relational connection of forms, The possibility of attaching data sources from external systems to forms (the cooperation with ERP, HR, FK, etc.), Defining and publishing reports in the form of tables, schedules and charts. BENEFITS: The independent implementation of IT solutions into the company (any area) – cost savings, Flexibility of created solutions – independent modification of IT solutions – independence from external companies, The possibility of implementing IT solutions to the areas which do not have professional IT tools, A high level of solution adjustment to the real needs of the company, Easy data retrieval and analysis of a given area (process) in the organization, Real influence on the monitoring and management of processes in the organization.


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